15 May 2018

UNFPA hereby solicits a quotation for the following items:

Item N°

Product Name/Description

Unit of Measure



LED Television Sets (Specifications provided at Annexure-III)



This Request for Quotation is open to all legally-constituted companies that can provide the requested product and have legal capacity to deliver in the country, or through an authorized representative.

  1. About UNFPA

UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled.  

UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us


The objective of the RFQ is to identify a supplier who can provide UNFPA with the above mentioned product.  The selected vendor is expected to provide such product, based on specific Purchase Order submitted to the vendor.

  1. Questions

Questions or requests for further clarifications should be submitted in writing to the contact person below:

Name of contact person at UNFPA:

Mr. Yogesh Bhatt, Operations Manager

Tel Nº:


Email address of contact person:


The deadline for submission of questions is May 4, 2018, 1700 hours IST. Questions will be answered in writing and will be posted on our website as soon as possible after this deadline.

  1. Content of quotations

Quotations should be submitted in a single e-mail whenever possible, depending on file size. Quotations must contain:

  1. Technical proposal, in response to the requirements outlined in the specifications (Annexure-III).
  2. Price quotation, to be submitted strictly in accordance with Price Quotation Form.

Both parts of the quotation must be signed by the company’s relevant authority and submitted in PDF format.

  1. Instructions for submission

Proposals should be prepared based on the guidelines set forth in Section III above, along with a properly filled out and signed price quotation form, are to be sent either by e-mail to the contact person indicated below or by hand/post at the address given below, no later than Friday, May 11, 2018 1700 hours Indian Standard time.

Name of contact person at UNFPA:

Mr. Yogesh Bhatt, Operations Manager

Email address of contact person:


United Nations Population Fund

55, Lodi Estate, New Delhi-110003


Please note the following guidelines for electronic submissions:

  • The following reference must be included in the email subject line: RFQ Nº UNFPA/IND/RFQ/2018/002 – Supply of LED Television Sets. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
  • The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.  

Please note the following guidelines for paper submissions:

  • The submission is to be made in a sealed envelope clearly marked: RFQ Nº UNFPA/IND/RFQ/2018/002 – Supply of LED Television Sets (Not to be opened by anyone else). Proposals that are not submitted as per above instructions may be overlooked and therefore not considered.
  1. Overview of Evaluation Process

Quotations will be evaluated based on the compliance with the technical specifications (Annexure-III) and the total cost of the goods (price quote).

The evaluation will be carried out in a two-step process by an ad-hoc evaluation panel. Technical proposals will be evaluated for technical compliance prior to the comparison of price quotes.

  1. Award

UNFPA shall award a Purchase Order(s) to the lowest priced bidder(s) whose bid has been determined to be substantially compliant with the specifications provided at Annexure-III.

  1. Right to Vary Requirements at Time of Award

UNFPA reserves the right at the time of award of Contract to increase or decrease by up to 20% the volume of goods specified in this RFQ without any change in unit prices or other terms and conditions.

  1. Payment Terms

UNFPA payment terms are net 30 days upon receipt of shipping documents, invoice and other documentation required by the contract.

  1. Fraud and Corruption

UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as against third parties involved in UNFPA activities. UNFPA’s Policy regarding fraud and corruption is available here:  Fraud Policy. Submission of a proposal implies that the Bidder is aware of this policy.

Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the UNFPA Office of Audit and Investigations Services as well as with any other oversight entity authorized by the Executive Director and with the UNFPA Ethics Advisor as and when required.  Such cooperation shall include, but not be limited to, the following: access to all employees, representatives agents and assignees of the vendor; as well as production of all documents requested, including financial records.  Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and terminate the Agreement, and to debar and remove the supplier from UNFPA's list of registered suppliers.

A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at UNFPA Investigation Hotline.

  1. Zero Tolerance

UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero Tolerance Policy.

  1. RFQ Protest

Bidder(s) perceiving that they have been unjustly or unfairly treated in connection with a solicitation, evaluation, or award of a contract may submit a complaint to the UNFPA Head of the Business Unit Mr. Diego Palacios, UNFPA Representative at Should the supplier be unsatisfied with the reply provided by the UNFPA Head of the Business Unit, the supplier may contact the Chief, Procurement Services Branch at

  1. Disclaimer

Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can contact the Procurement Officer in charge of the procurement to request for them to share a PDF version of such document(s).

Attached : Price Quotation Form