The Position:
The Finance and Grants Analyst is responsible for effective execution of financial services and support to Implementing Partners in full compliance with UNFPA Rules and Regulations, and accurate budgeting and effective control and management of grants from donors and their transparent utilization and timely reporting.
You will report to the Operations Manager.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan, focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who uphold the values enshrined in the United Nations Charter, who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Finance Analyst provides leadership in the delivery of quality financial services to internal and external clients, provides strategic advisory support in the preparation of projects for submission to donors, ensures timely receipt of grants per established payment schedules, monitors regular and grant budget expenditures, and ensures timely financial reporting to achieve programme goals. Liaises with and seeks to understand non-traditional donor requirements and prepared progress financial reports to meet their requirements. The Financial Analyst builds capacity of staff and IP’s in effective programme financial management.
You will be responsible for:
- Design and Implementation of financial management strategies and Grants Management
- Ensure compliance of financial activities, financial recording/reporting system and audit follow-up with established rules, regulations, policies and strategies.
- Design and implement a financial resources management system for the grants received, introduce adequate internal controls, and ensure their smooth functioning.
- Establish internal Standard Operating Procedures in Finance and control of the workflows in the Finance Unit.
- Continuously analyse and monitor the financial situation, present cash forecasts for management and development projects, especially for projects funded by grants from donors.
- Liaise with and understand financial reporting requirements of non-traditional donors;
- Prepare local currency financial reports to meet traditional and n on-traditional Donor requirements, in consultation with Finance Branch in HQs.
- Elaborate the framework and conditions of donor contributions within the CO resources mobilization efforts.
- Routinely monitor financial exception reports for unusual activities, transactions, and investigate anomalies or unusual transactions., keeping all concerned units abreast of progress and results.
- Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
- Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed project budgets).
- Elaboration of proper mechanisms to eliminate deficiencies in budget management.
- Ensure proper control of CO accounts and Cash Management:
- Elaborate an internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNFPA policies and procedures.
- Take timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Perform Manager level 1 in Atlas,
- Control monthly accounts closure.
- Respond in a timely manner to HQ requests to resolve financial data issues.
- Control effectively the Accounts Receivables for UNFPA projects and the good and accurate maintenance of the General Ledger.
- Timely identify and record receipts for income application.
- Review cash position for local accounts to ensure sufficient funds on hand for disbursements.
- Prepare monthly cashflow forecast for use by the Operations Manager.
- Strategic Management of Programme Financial Resources
Working with Programme Associates, the Operations Manager and the Programme and Technical Coordinator:
- Ensure the strategic and efficient management of programme financial resources through planning and tracking of available resources, exercising appropriate financial control and ensuring corporate financial policies are met.
- Monitor and evaluate effectiveness of finance processes within the country office and its decentralized office and ensures compliance of the office business practices with the provisions of the UNFPA Policies and Procedures, work practices, and processes and drives changes for improvement where and when necessary.
- Review the IPs’ internal controls with respect to financial management, procurement and/or other controls required to implement the activities defined in the work plan; and reviewing expenditures to confirm that documentation supports the expenditures and that they are in accordance with the work plan, project document and other UNFPA’s regulations, as applicable.
- Follow up with relevant implementing partners (IPs) to ensure IPs’ timely implementation of audit recommendations on internal controls and project management.
- Assist in strengthening the performance of administrative and financial staff of implementing partners through periodic on-site one-on-one training as well as group training.
- Interpret financial policies and procedures and provide guidance and training to staff and project managers and identify ways in which programme financial needs can be met within existing policies.
- Develop tools and mechanisms for effective and efficient monitoring of programme budgets, coordinate compilation of financial data, ensure that the necessary financial information and analysis is available, including implementation rate against indicators/results, detects potential over/under-expenditure problems and recommends remedial action.
- Compile the necessary data for financial analysis required as inputs for the preparation of financial reports to the Programme Steering Committee and donors.
- Provide accurate and up-dated financial information and reports to programme managers on a continuous basis, including statements, accounts reconciliations, and balance sheets, as required.
- Perform periodic spot checks (on-site reviews) to assess the accuracy of the financial records for cash transfers to the IPs, the appropriateness and integrity of relevant supporting documents, the status of programme implementation, and ensure timely follow up of previous spot checks findings and recommendations.
Other:
- Perform other duties as assigned.
Qualifications and Experience:
Education:
Advanced degree in business administration, public administration, finance, human resources, information technology or other related discipline.
Knowledge and Experience:
- Up to two years of progressively responsible professional experience in finance or audit, or other directly related fields.
- UN experience and field/development experience would be an asset.
- Strong analytical and leadership skills.
- Strong verbal and written communication skills.
- Proficiency in current office software applications and corporate IT systems.
Languages:
Fluency in English (both oral and written) is required; working knowledge of other official local languages is desirable. Other UN language is an asset.
Required Competencies:
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Values:
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Functional Competencies:
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Core Competencies:
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Managerial Competencies:
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Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm.
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
